Start with the exact product
Use the trade name, variety, grade or specification you buy against. If an equivalent is acceptable, say which characteristics must remain unchanged.
Add quantity and cadence
Separate a trial requirement from recurring demand. Quantity affects sourcing, packing, freight planning and the commercial conversation.
Name the destination and packing
Destination country, port, pack size, material and labeling needs help identify regulatory and handling questions early.
Attach the useful evidence
A specification sheet, product photo or previous packing reference can prevent ambiguity. Remove personal or commercially sensitive information that is not needed.